We often receive a bottle photo followed by “Please quote 500 pieces.” That can support a rough discussion, but not a final comparison. One supplier may be pricing an available 100 ml bottle with a paper label; another may include a colored bottle, metal collar and printed box.
Put the same product on both quotation sheets before deciding which one is cheaper.
Build the diffuser from the bottle outward
Start with capacity and bottle shape, then name every part that completes the product:
- glass bottle and color;
- inner plug, cap or decorative collar;
- diffuser base and fragrance direction;
- reed material, color, length and quantity;
- label, printing or surface decoration;
- retail box, reed pack and export carton.
A change to one part can affect another. Taller reeds need a suitable reed pack. A larger collar may change the box insert. A heavier bottle changes carton weight and freight.
Fragrance count changes the production plan
“White tea” or “oud” is not a complete brief. Tell us whether the scent should feel light, dry, sweet, woody, floral or hotel-like, and send a reference when possible. The selected fragrance still needs checking with the diffuser base and reeds.
Quantity should be shown per fragrance. Five hundred pieces in one scent is different from five scents at 100 pieces each. Each scent needs its own liquid preparation, label identification and packing control, even when the bottle is shared.
Find the component that sets the real MOQ
- Available bottle and label: the simplest private label route; existing-product projects can start from 200 pieces when all required components are available.
- Available bottle with printed box: the box printer may set a different minimum from the diffuser.
- Custom bottle color, cap or decoration: the relevant component supplier sets its own production quantity and setup cost.
- New bottle or gift-set structure: mold, insert and packaging development are calculated separately.
Ask whether every minimum applies to the whole order, each fragrance, each bottle color or each artwork. “MOQ 200” is incomplete unless the quotation states what that 200 covers.
Price the packaging and delivery honestly
A plain label, metallic label, screen print and foil-stamped box are not interchangeable. The quotation should name the chosen process instead of using “custom logo” as a catch-all description.
For delivered pricing, send the city, country and postal code. Check whether the term is EXW, FOB, CIF, DAP or DDP and which freight, clearance, duties or taxes and final-delivery costs are included. Freight should carry a validity date.
Filled fragrance products are not automatically accepted by every air service. Carrier approval depends on the liquid, supporting documents, packaging and destination. If the available air channel cannot take the filled diffuser, sea shipment or a split dry-component sample may be discussed.
Use the sample to close open decisions
The sample record should identify the bottle, closure, fragrance code, liquid fill, reeds, artwork, box and packing method. Check for leakage, plug and cap fit, reed presentation, label position and box fit before approving bulk production.
Send a quote request that can be calculated
- bottle capacity or reference photo;
- quantity for each fragrance and bottle color;
- closure and reed requirements;
- label, printing and box details;
- destination, trade term and required arrival date;
- target unit price or budget range;
- items that have not been decided.
Send the bottle and SKU breakdown
We will separate available components from custom work and show which item sets the effective minimum.